Personal Covering Letter For Visa Guide & Samples For Visit and Business Visa


Laura Amber, Tourism Guide

A personal cover letter is an important document for a Schengen visa that the applicant attached with his visa application, the purpose of the personal cover letter is to write down your reason for traveling. A cover letter is the best way to explain your purpose of visit to the Schengen area to the selected country embassy, this letter makes it easy for the consulate to know about your purpose of visit in a short time.

What information personal cover letter contain?

A personal cover letter contains different information regarding your visit, but it contains two most important things,

  1. The purpose of travel in the Schengen area
  2. Applicant planned itinerary details

The following information also explains in covering letter.

  1. If the applicant has a sponsor then he/she must show the details of the sponsor and also explain the reason why the sponsored person gives sponsorship.
  2. Proof of financial statement, how you will bear your expenses in the Schengen area
  3. Covering letter also contains the information of applicant’s intention to come back to his/her home country

Try to write your personal letter in a simple and concise form as it can be possible.

The embassy’s decision regarding your visa depends on the given information and attached documents.

If you do not make a plan about your itinerary, come with us to make your flights, hotel booking, and travel insurance, and make the visit on Schengen Flight Reservation Visa.

The personal cover letter is different according to the nature of the visa like a visit visa, business visa, study visa, etc.

How to write a cover letter?

Technology plays a vital role in every field of life. Now it is not difficult to find the best way of writing a personal cover letter due to the vast technology.

The Internet may it easy for you, it is full of a lot of covering letter samples.

In covering letter the first paragraph consists of your purpose of travel, and the next part of the letter is for your itinerary details in bullet form.

Covering Letter Sample for Visit Visa:

For a visit visa following sample may help you to write covering letter.

October 26, 2017

The Honorable Official

Embassy of France

16th Floor Pacific Star Building

Cornor Sen. Gil Puyat Ext. And Makati Avenue

1200 Makati City, Philippines

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to visit France, Itlay and Belgium this December 6 to 10, 2017

The main objective of my travel is to go to see my friend in France and also sights throughout France, Paris, Nice, Marseilles, Rome, and Burges, and visit all the famous food restaurants, culture, and lifestyles. During this visit me and my friend plan to spend our time in Italy and Belgium to celebrate my forthcoming graduation.

I am employed at< name of employer> in < address of employer> since March 2015 and currently have the position of Digital Marketing Manager.

I have been approved for my vocations by my employer.

Documents attached to the application to support my application:

  1. Application form with photos
  2. Round trip flight ticket confirmation (Flight Reservation/Flight Itinerary For Visa)
  3. Proof of accommodation
  4. Proof of employment (No Objection Letter)
  5. Travel Medical Insurance policy
  6. Detailed Itinerary

Planned Itinerary:

Dec 6 – 7Paris

Dec 6- Eiffel Capital Hotel Paris

Dec 7- Artesia night train from Paris Bercy to Venice Sta. Lucia

Dec 8 – 9VeniceDec 8- Riviera Hotel Venice
Dec 9 – 10Rome

Dec 9- La Casa di Amy BB Rome Termini to Paris Bercy

Dec 10- Artesia night train from Rome Termini to Paris Bercy

Dec 11BurgesDec 11- Fevery Hotel
Dec 12ParisDec 12- Luna night train from Paris Austerlitz to Nice Ville
Dec 13



Dec 13- Hotel du Sud
Dec 14MarseillesDec 14- Hotel du Sud
Dec 15 – 16ParisDec 15- Tim Hotel Le Louvre Paris

I trust that you will find everything in order. For any further information, please contact me anytime.

Thanking you in advance for the favorable response to my visa application.


<Applicant complete name>

<Applicant address>

Covering Letter Sample for Business Visa:

Here we write a business covering letter sample for your ease.

Date: 13th October 2017


The Visa Officer

Embassy of Denmark

< your name>

< your city>

Subject: Visa Application

Dear Sir/Madam,

I <your name> am going on a short trip for business to Aalborg, Denmark. My business trip start date is 9th November 2017 and ends on 25th December 2017, I will be leaving Denmark on 26th December. The total duration of my business trip is 7 weeks and 4 days. I am going on this trip with the concern of my other business partners.

My details are mentioned below.

NamePassport No.Date and Place of issueDate of expiry

I have attached the required documents which are related to this trip.

  • Last 6 months’ bank statement
  • Invitation letter
  • Passport copy
  • Return tickets etc.

I request you kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Personal Covering Letter Samples:




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