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Personal Covering Letter For Visa Guide & Samples For Visit and Business Visa

Laura Amber, Tourism Guide

A personal covering letter is an important document for Schengen visa which applicant attached with his visa application, the purpose of the personal covering letter to write down your reason for traveling. Covering letter is the best way to explain your purpose of visit in Schengen area to the selected country embassy, this letter makes easy for the consulate to know about your purpose of visit in short time.

What information personal covering letter contain?

Personal covering letter contains different information regarding your visit, but it contains two most important things,

  1. The purpose of travel in Schengen area
  2. Applicant planned itinerary details

Following information also explain in covering letter.

  1. If the applicant has the sponsor then he/she must show the details of the sponsor and also explain the reason why sponsor person give sponsorship.
  2. Proof of financial statement, how you will bear your expenses in Schengen area
  3. Covering letter also contains the information of applicant intention to come back to his/her home country

Try to write your personal letter in simple and concise form as it can be possible.

Embassy decision regarding your visa depends on the given information and attached documents.

If you do not make a plan about your itinerary, come with us to make your flights, hotel booking, and travel insurance, make the visit on Schengen Flight Reservation Visa.

The personal covering letter is different according to the nature of visa like visit visa, business visa, study visa etc.

How to write covering letter?

Technology plays a vital role in every field of life. Now it is not difficult to find the best way of writing personal covering letter due to vast technology.

The Internet may it easy for you, it full with a lot of covering letters samples.

In covering letter the first paragraph consists of your purpose of travel, next part of the letter is for you itinerary details in bullet form.

Covering Letter Sample for Visit Visa:

For visit visa following sample may help you to write covering letter.

October 26, 2017

The Honorable Official

Embassy of France

16th Floor Pacific Star Building

Cornor Sen. Gil Puyat Ext. And Makati Avenue

1200 Makati City, Philippines

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to visit France, Itlay and Belgium this December 6 to 10, 2017

The main objective of my travel is to go to see my friend in France and also sights throughout France, Paris, Nice, Marseilles, Rome, and Burges, visit all famous food restaurants, culture and lifestyle. During this visit me and my friend plan to spend our time in Itlay and Belgium to celebrate my forthcoming graduation.

I am employed at< name of employer> in < address of employer> since March 2015 currently have a position of Digital Marketing Manager.

I have approved my vocations by my employer.

Documents attached to the application to support my application:

  1. Application form with photos
  2. Round trip flight ticket confirmation (Flight Reservation/Flight Itinerary For Visa)
  3. Proof of accommodation
  4. Proof of employment (No Objection Letter)
  5. Travel Medical Insurance policy
  6. Detailed itinerary

Planned Itinerary:

Date City Accommodation
Dec 6 – 7 Paris Dec 6- Eiffel Capital Hotel Paris

Dec 7- Artesia night train from Paris Bercy to Venice Sta. Lucia

Dec 8 – 9 Venice Dec 8- Riviera Hotel Venice
Dec 9 – 10 Rome Dec 9- La Casa di Amy BB Rome Termini to Paris Bercy

Dec 10- Artesia night train from Rome Termini to Paris Bercy

Dec 11 Burges Dec 11- Fevery Hotel
Dec 12 Paris Dec 12- Luna night train from Paris Austerlitz to Nice Ville
Dec 13 Nice


Dec 13- Hotel du Sud
Dec 14 Marseilles Dec 14- Hotel du Sud
Dec 15 – 16 Paris Dec 15- Tim Hotel Le Louvre Paris

I trust that you will find everything in order. For any further information, please contact me anytime.

Thanking you in advance for the favorable response to my visa application.


<Applicant complete name>

<Applicant address>

Covering Letter Sample for Business Visa:

Here we write a business covering letter sample for your ease.

Date: 13th October 2017


The Visa Officer

Embassy of Denmark

< your name>

< your city>

Subject: Visa Application

Dear Sir/Madam,

I <your name> am going for a short trip for business to Aalborg, Denmark. My business trip start date is 9th November 2017 and end on 25th December 2017, I will be leaving Denmark on 26th December. The total duration of my business trip is 7 weeks and 4 days. I am going to this trip by the concern of my other business partners.

My details are mentioned below.

Name Passport No. Date and Place of issue Date of expiry

I have attached the required documents which are related to this trip.

  • Last 6 months bank statement
  • Invitation letter
  • Passport copy
  • Return tickets etc.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Personal Covering Letter Samples:

Personal Covering Letter For Visit Visa Application

Personal Covering Letter For Visit Visa Application

Personal Covering Letter For Business Visa Application

Personal Covering Letter For Business Visa Application

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